| Exenta HCMS |
People are the most important asset of an organization. Today’s organizations demand a vibrant HR Department with HR managers needing direct access to information, and Human Capital Management solutions have become a necessity for the organization.
We at Exenta believe that achieving work force excellence helps organizations improve their bottom line. An effective HR transformation needs well defined Human Capital Management strategies, and Exenta helps organizations build their strategies and implement it by guiding organizations achieve their goals.
Exenta is created keeping the small and medium organizations, which constitute the majority and contribute the most to the business economy in mind. Exenta is very intuitive, has a lot of innovation built into it and has very reliable technologies. Exenta delivers a comprehensive platform and smart functions which facilitates your organization to execute all its HR strategies.
Exenta enables organizations empower its workforce performance, by automating every aspect of HR to a single software system and enabling you to track, manage and analyze your work force from any location. Exenta brings your multi- branch and overseas operations seamlessly into a single operation at the click of a button within your comforts.
Exenta has powerful analytical solutions which lead your HR teams with mission critical Decision support systems and enables them to take your organization in the right directions by making well informed decisions and improving the ROI of your organization.
Today’s organization strategies can never be static, they would have to be continuously evaluated and changed to meet the market demands, and we at Exenta help you with continuous analysis and help your team model new strategic directions which could be a huge impact factor in the future and growth of your organization.
|
| Employee Self Service |
| Employee Self Service (ESS) provides employees with access to their personal records and their skill matrix, service records, holiday list and organization policies. The most important feature of ESS is that it allows employees to make changes in their profile such as Address, contact details, update health records, change password etc. Often included with ESS is the ability for employees to update their own attendance and have that directed to their manager to approval (Admin employee can restrict if the company wants attendance approval or not). It also enables employees to report complaints, see birthdays, meeting schedules and income tax calculator. |
| Time & Attendance Management System |
| Attendance tracking plays vital part in all organization’s Management Information System. Exenta provides user friendly interface to set rules for attendance and leave tracking. It tracks employees productivity hours accurately and efficiently from any location on web suited to meet today’s demand. Exenta has the flexibility of managing shifts and assigning employees to various work schedules. Exenta also produces real time reports and import / export data. |
| Performance Management System |
| Exenta enables the reporting manager to devise performance goals and development plan for employees on a set time period and document results. Employees have access to their own performance journal. Appraiser can create the forms in easy steps by setting questions which can be saved temporarily and worked later. Exenta provides all supplements requirement for employee evaluation. Exenta’s appraisal management system lets you create your own method of appraisal, be it 360 degree to any other model you currently use, the system lets you build your own method. |
| Employee Benefits |
| Benefits module covers and can accommodate all aspects of employee benefits provided in an organisation. Some of the areas addressed include employee payables, LTA, Maternity leave, privilege leave, loans, insurance, bonus etc. Once can create any type of benefit and set the needed criteria thus by making it available for all or for a group as needed. |
| Transaction Management System |
| Transaction management is a unique module in Exenta. This module in Exenta serves as an incentive to the users of this system by letting them manage employee movements between branch offices, departments, probation etc. thus by recording changes in department and updating employee record. |
| Hiring Process Management (HPM) |
| Exenta’s Hiring Process system is enormous and user friendly. Creating job posts, posting jobs to career websites, scheduling interviews and evaluating candidates made easy. Exenta’s Hiring process system is been designed with real time scenarios. Job advertisements and resumes can be managed well. Resume bank helps organization to search suitable candidates for job opening from the large pool of data. HPM not only helps you with regular HR routine process but also lets you accommodate and manage Campus Interviews, IJPs and recruitment agencies effectively. All templates are made available to reduce the time of personnel. It produces high end reports related to HR workforce. |
| Onboarding |
| Employee Onboarding is linked directly with HPM and assists reporting manager and Human Resource Personnel in completing the procedures with new employee easily. It can be moulded as per the Organization’s need such as employee documents upload, assign asset, manage Employee ID/Access card, employee seating and access control to Exenta etc. Most importantly it lets one to conduct employee verification too if needed. |
| Payroll Management |
| Payroll in Exenta comes with easily manageable settings for all branch offices. This includes pay grade, Bank details, Salary / Payslip components, Provident fund (PF), Employee State Insurance (ESI), Professional Tax, Loan, Pay advance, Pay period etc. Exenta computes salary per month and sends for approval prior to releasing the pay. It also has Income Tax computation process integrated that can be customized based on the Income Tax Law of the country. Reports are auto generated and are made available for all groups of users. |
| Exit Management |
| Exit Management in Exenta has the flexibility of carrying out all elements part of employee separation accurately. Main features are initiating exit request, notification to all parties as prescribed in workflow, exit interview, manage clearances, conclusion, managing notice period and associated payroll calculation, document management and all procedures followed by the final decision. |
| Planning & Modeling |
| Planning and modeling is the second unique and important module in Exenta. Organization heads or responsible personnel should be able to create different financial models for expenses to assess the income vs. expenditure. The analytic reports with enormous amount of data from the database will assist them to plan and create different models and work accordingly. |
| Workflow Management System |
| Workflow management in Exenta is a key module which is interrelated with all others. Functional and process flow is described for each module with appropriate pictures and excellent GUI. One should be able to decide and assign the approval authorities on each area where needed, the system would automatically skip the approval process and moves on if it’s not set in here. It’s very much flexible on this decision making and also acts as a guidance to understand the system. |
| Training Management System |
| Training in Exenta is built with real time scenarios. Organization can pool in all training materials or eBooks under different subjects for employees to have access to and take it as online self-paced training. Exenta also lets one to create and manage instructor led training in office or out-station with meeting travel expenses of employee. It has readymade templates within to understand employees training needs and offer available training OR enables the personnel to create a form. Reporting system from training assists supervisor assess an employee during his/her performance review as well the expenses to the organisation. |
| Travel Management |
| Travel management module in Exenta is linked with all relevant modules. Travel desk can manage all types of travel requests, reimbursement and vendor’s etc. well through this module. |
| Employee Conveyance |
| This minimizes paper work by Admin staffs in maintaining vehicles and tasks associated with employee transport. Key aspects of this module are to manage vehicles, driver, documents, route, trip sheet, vehicle expense etc. This module comes with settings too to enable conveyance charges if applicable simply by defining the rule. |
| Staff Information System |
| Staff information system as it’s referred as SIS in Exenta would be extensively useful for all Managers and team leads. SIS helps them in managing team reports and activities efficiently such as leave management, productivity, attendance, skill matrix, health records etc. |
| Internal Messaging System |
| This messaging system in Exenta lets employees exchange electronic messages amongst themselves or a group regardless of the employee’s or branch location. New messages are being notified with alerts for immediate attention. |
| Helpdesk |
| Helpdesk in Exenta helps employees create problem records related to I.T issues, and notify the concerned Department to address the tickets in a timely manner. This not only helps to resolve the issue quickly but also track the problem history pertaining to an asset. |
| Asset Management |
| Asset module in Exenta can be used to maintain and track all assets in an organization as defined by their category. It consist of asset register, asset request, issued asset, asset return and assign asset. |
| Analytics and Modeling |
Effective human capital management is about creating the right workforce to meet business objectives and achieve sustainable competitive advantage. Exenta works with organizations and takes them hand in hand to develop comprehensive workforce strategies and specific workforce solutions that will attract, develop and retain the workforce each organization needs to succeed. Exenta ensures that human capital strategy is aligned with business strategy, enabling organizations to identify and address gaps, and addresses them.
Exenta helps organizations establish clear and measurable links between their human capital programs and policies and their business results. These tools, which feature both quantitative and qualitative methods, address the growing demand for organizations to manage their people programs more effectively and to demonstrate a return on their investment in these programs. Exenta’s approach helps organizations understand their current human capital needs and challenges, project their future needs and challenges, and create talent solutions that drive business value.
Exenta’s modeling tool helps the Organization managers to plan and control the growth and pace of the Organization, helps them to model their organization and plan and control their future growth. The management team can do any number of models, save them and decide which model suits them best.
Exenta helps Managers analyze an organization’s current workforce profile, view historical trends, and model future changes in workforce size and cash compensation, segmented by categories such as business unit, job family and gender. It can support a range of human capital decisions – from total rewards program design to overall workforce planning and strategy.
|
| Other Prominent modules: |
- Bulletin Board – Employees can post messages on the board and others can participate by commenting.
- Procedure Management –It acts as a simple reminder tool or lets concerned personnel create tasks that should be carried out on regular basis and acknowledged.
- Document Management – Repository of digital files.
- Knowledge Management – Lets all or some personnel to upload documents or articles and this can be used by others.
|
|
^Top |
